News & Articles
The mails will have the domain extension of @DataOne.Bharat.
The Made-in-India ‘DataMail’ App also allows creating email ids in English, Arabic, Russian and Chinese. Touted as the “World’s first free linguistic email address service” DataMail is accessible through all popular browsers like Chrome, Firefox, Internet Explorer, Opera, Safari, Netscape, Safari, Flox etc.Read more
Datamail, world’s first free linguistic email service now accessible on computer (December 27, 2016)
The world’s first free linguistic email address service ‘DATAMAIL’ is now accessible through computers using all popular browsers like Chrome, Firefox, Internet Explorer, Opera, Safari, Netscape, Safari and Flox.
One of India’s largest IT services organisation, DATA XGen Technologies Pvt Ltd, a group company of Jaipur-based Data Infosys in October had launched world’s first free linguistic email address for Smartphones under the name ‘DATAMAIL’ that allowed to create email id in eight Indian launguages — Hindi, Urdu, Gujarati, Punjabi, Tamil, Telgu, Bangali, Marathi, English; and three foreign languages — Arabic, Russian and Chinese.
Sources:[Frustrated Indian] [BGR] [Business Standard] [Canada News] [Shafaqna] [International Technology] [WN.com] [Vishva Times] [News 18] [Khabar Dekho] [Jollyboss] [PHD] [Digit] [VNI] [News Track India] [NDTV] [Zee News] [Techradar] [Data Quest] [Avashya] [Gagets Now] [The Indianxpress] [The People Post] [Tell Me Boss] [Uttarpradesh.org] [News State] [News Trends] [Social Feed] [I Am Jalvis] [Kerala 365] [Online Shiksha] [IBN7] [Khas Khabar] [Weeklyvoice.com] [Inttra News] [Jan Satta] [Rajanchal Times] [Tweeternews] [Kmhouseindia] [Eeyuva] [Yahoo News]
По мнению представителей «Координационного центра национального домена сети интернет», появление кириллической почты станет новый толчком к развитию IDN-доменов во всем мире, в том числе и национального российского домена .РФ.
Russian company Webnames Limited today announced partnership with Indian IT start-up Data XGen to use its technology for providing email ID in Russian script.
“Being a pioneering company for IDN Web Addresses names in Russia, we are thrilled to create history in Russia by offering domains and email address service in our own language. It was Russia’s dream since last 13 years and today with the help of an Indian innovator Ajay Data,” Webnames LLC Director Alexei Sozonov said in a statement.
Sources:[Business Standard] [Samachar Jagat] [India Today] [Pocket Press Release] [Punekarnews] [Press Note] [Khush Khabar] [Hello Rajasthan] [Digital Conqurer] [Voice Data] [Scoop It] [Nav Gujarat Samay] [DNA India]
With around 220 million users, India is the world’s second biggest smartphone market.Read More
Ajay Data, the company’s founder and CEO told MediaNama that it plans to launch an app for sending free email in Indic language, starting with Hindi. Data said that he was hopeful about Hindi email adoption given the vast majority of the population in India was rural and did not understand English.Read more…
अब दुनिया में पहली बार क्षेत्रीय भाषा- लिपि में लिखा ईमेल पता हमने बनाया है|
अब आप रोमन में ईमेल आईडी लिखने से मुक्त हो सकते है| आप लिख सकते है
मंजिल@अमरउजाला.भारत | हिन्दी सहित आठ भारतीय भाषाओ-लिपियों में
अगले महीने यह हो पाएगा| आज भी देश में 89% लोग गैर अंग्रेजी भाषी है|
Sources: [Amar Ujala]
Indian IT start-up firm Data Group today launched domain booking service with .Bharat for free with extension like .com, .net, .in but the .Bharat extension will be in devnagari script.
“Starting today, which is celebrated as Hindi Divas, anyone can book their domain name in six Indian scripts with .bharat (in devnagari script) extension for free from our website godil.in and also get email id created, which is on paid basis, in Indian scripts,” Data Group Founder and CEO Ajay Data told PTI.
Data Group is the first company to start the service.Read more…
According to the details provided by the Data group, the project has been designed to enable technology for promotion of content in local languages. This will help people develop content in Indian languages and provide access to those who don’t read and write English. Data group is the first company to start the service.Read more…
Digital India: हिंदी सहित 6 भारतीय भाषाओं में फ्री domain नाम, लेकिन E-mail और पोर्टल पर चार्ज (September 15, 2016 )
दाता ग्रुप के संस्थापक व सीईओ अजय दाता ने पीटीआई भाषा को यह जानकारी दी। उन्होंने कहा कि नि:शुल्क डोमेन नाम पंजीकरण की सुविधा हिंदी:देवनागरी: व उर्दू के साथ साथ तमिल, तेलुगु, गुजराती, पंजाबी व मराठी की लिपियों में उपलब्ध होगी। कंपनी ने ‘डॉट भारत’ एक्सटेंशन में डोमेन बुकिंग आज शुरू की लेकिन यह देवनागरी में होगा।Read more..
Indian IT start-up firm Data Group today launched domain booking service with .Bharat for free with extension like .com, .net, .in but the .Bharat extension will be in devnagari script.
Starting today, which is celebrated as Hindi Divas, anyone can book their domain name in six Indian scripts with .bharat (in devnagari script) extension for free from our website godil.in and also get email id created, which is on paid basis, in Indian scripts,” Data Group Founder and CEO Ajay Data told PTI.Read More…
Now, governments, corporations, communities or individuals can have their e-mail addresses in languages like Hindi, Bangla, Punjabi, Gujarati, Marathi and other regional languages, thanks to the innovations of the Jaipur-based Data Myxgen Technologies Pvt Ltd.
“This a first in the world. What the global tech giants have not done, we have achieved that providing a unicode complaint e-mail server helping us to break the language barriers. After the government of India introduced .bharat (in hindi script) two years ago, we are the first to pioneer the technology to host the domain and offer e-mail addresses in regional languages,” said Ajay Data, founder & CEO of Data Myxgen Technologies. Read More
Well, in what is undoubtedly a proud moment for the Indian web community, XgenPlus — a Made in India email server software — is now capable of offering support for email address in a wide variety of languages — including our prominent regional ones such as Hindi, Gujrati, Marathi and other regional languages. This marks the first time that a major service provider has extended identity support to the local languages as well.
Yup. For the longest time ever, folks looking for email addresses in native languages had to be disappointed as no arrangements for the same was made by any of the existing service providers including Rediff, Yahoo and even Office 365 suite of services. However, Xgenplus is there to fill in the gap by by becoming the 1st email provider to support IDN based domain email ids.Read More…
“This capability guarantees more security of data for users and provides power to recover from accidentally deleted emails at his own web-based email platform. He doesn’t require any administrator of BSNL or an expert of data recovery. This capability will be available for each and every user in his email,” BSNL Director CFA NK Gupta said in a statement.
The facility is now available for customers using @bsnl.in’ , ‘@sancharnet.in’, ‘@dataone.in’ and domains hosted with BSNL.Read more…
XgenPlus A Make in India Enterprise Email Platform to Level with Global Email Players (May 21, 2016)
Sat Jaipur 17th May 2014 : India’s Largest Telecom Bharat Sanchar Nigam Limited Has Partnered With Data Infosys Limited And Launched Xgen Advance Enterprise Email Services For Its All 7.5 Million Subscribers Today In Jaipur. The Event Took Place In Hotel Marriott Jaipur In Which Chief Guest Shri. R.K. Upadhyay (CMD) BSNL, Guest of Honor Sh. Akhil Arora Secretary IT (Gov. of Raj) and Shri. N.K. Gupta – Director (CFA) BSNL in presence of Dr. Ajay Data Founder and CEO Data Infosys Limited, Shri. A.K. Bhargava CGM Rajasthan, Sh. N K Narang CGM (BBNW) BSNL, media & invited guest clicked the Launch Button and inaugurated the services.
BSNL XGen personal and enterprise e-mail service offers numerous facilities which are not available from other service providers. It will be initially free for the company’s broadband customers across the country and paid for other, BSNL will be competing with other e-mail service providers in the country through this offering. From today onwards, initially all BSNL internal officials users will have the access of the new interface and by 15th June 2014 all 7.5 million BSNL broadband users will get this new advance email service interface. This has made Data Infosys Limited the country’s largest email service provider. Almost 75 lakh customers of BSNL broadband will be provided this service free, soon after its launch on Saturday and the company targets to associate an additional 25 lakh people by the end of this fiscal. Since the complete services will be offered thru Data Infosys Jaipur based Data Center, thus it will be a big achievement for IT industry of Rajasthan and state government.
What will BSNL users get now:-
Currently the subscribers having BSNL account, gets traditional normal web, IMAP and POP based 50 MB mail space account. Now after the launch BSNL officials & subscribers using BSNL services and who want to avail hosted email services from BSNL including government, PSU or private institution, will get most advance enterprise class email account with email service space in multiple GB along with advance communication services in email like- chat, fax, SMS, conferencing etc. They key differentiators of Xgen email services will be that it will be totally legally complied email services provided from servers in India, backed up by human based 24×7 call center along with email and chat support. It will have unique features like Image Compression, Multiple Email Compose, Personalized Group Mails, Secured Hidden Attachments, Encryption, Send and Receive emails upto 100 MB, Instant Search, Mail Sharing, Tagging, etc. One of its most powerful features is Rights Management, which empowers the sender to control actions of deleting, forwarding, replying and printing of the e-mail by the recipient. Not just that its virtual storage facilitates to allow files up to one GB to be attached/sent and the user can transmit 5,000 emails per day. While it’s OTP (One Time Password) feature allows the user not to remember the password every time user logs in, its Dual Authentication makes the service most secured for the any user.
All BSNL services subscribers will get the basic email box free which can be upgraded with Advance account with VAS services like mobile app, mobile chat client, fax, SMS, group mail, more advance security, space limit etc can also be taken by consumers by paying nominal charges. Government Depts. , PSU, organizations and even individuals who wish to have emails on their own domain can also host there emails now on BSNL servers and avail the services with very attractive packages. The enterprise account of BSNL email on your domain will now be available at just Rs 999/- per email id, per annum against the competitions like Gmail offering at INR 1500 per id per annum to start with. However those who need fewer features can avail the same in even as low as Rs 199/- per id per year from BSNL.
“Customers will have a wide range of features in the new service,” said BSNL CMD R K Upadhyay at the launch here.
The servers will be offered through the data centre of Data Infosys in Jaipur, he added.
All the 7.5 million BSNL broadband subscribers across the country would be able to avail the service.
They will get the basic e-mail box free which can be upgraded with advance account with services such as mobile app, mobile chat client, fax, SMS, group mail, advanced security and space limit by paying charges.
The CMD said the modernisation of BSNL telephone exchanges as well as expansion of GSM service was expected to be completed by the end of the current fiscal.
Ajay Data, CEO, Data Infosys, said there are more than 100 new features in its e-mail service.
“One of its most powerful features is Rights Management, which empowers the sender to control actions of deleting, forwarding, replying and printing of the e-mail by the recipient,” Data said.
The users can also send SMS and e-mails in advance to people to whom it will be delivered at the desired time only.
Its virtual storage facility will allow files up to one GB to be attached/sent and the user can transmit 5,000 emails per day.
One Time Password, dual authentication for advanced security, image compression, multiple e-mail compose, personalised group e-mail, secured hidden attachments and encryption are among other prominent features, he said, adding that the project has made the company the country’s largest e-mail service provider.
developed and designed e-mail service from today. Now, BSNL will emerge the country’s largest email service provider.
If you are a BSNL customer, you can access the e-mail service developed by Jaipur-based IT company Data Infosys. BSNL XGen personal and enterprise e-mail service will be initially free for the company’s broadband customers across the country and paid for other. The cash-strapped service provider will be competing with other e-mail service providers in the country through this offering which is going to be introduced on May 17.
The service offers numerous facilities which are not available from other service providers at present, says an agency report quoting a top Data Infosys official.
The Rights Management feature empowers the sender to control actions of deleting, forwarding, replying and printing of the e-mail by the recipient.
You can also send SMSs and emails in advance to your friends and the same will be delivered at the desired time.
The messages will be stored on servers. Not only that. The virtual storage facility will allow you files up to one GB to be attached or sent. You can send 5,000 emails per day. Sound great!
You need not remember your password every time you log in. Its OTP (One Time Password) feature is quite interesting as the Dual Authentication makes the service most secured for the user.
Almost 75 lakh customers of BSNL broadband will be provided the service free soon after its launch on Saturday and the company targets to associate an additional 25 lakh people by the end of this fiscal.
Eye Opener on Office Communication: Redefining Emails
Written by Faiz Askari, Editor, Small Enterprise India.com
In today’s scenario, emails are considered to part of life. Businesses are running on emails. And in a study it is found that a typical entrepreneur usually spent more than three hours on checking emails. Having said this, a growing SME must have to look at email as an important component of their day to day business activity. Focusing only on offering specialized email solutions, Ajay Data, founder of Bharat Berry interacted exclusively with SmallEnterpriseIndia(dot)com and emphasized on the needs of advanced office communications. Through the set of features, we deliver performance, time saving, easy admin, and advanced communication and sharing features which are kind of ‘must have’ for the organizations.
Excerpts from the interview:
Office Communications play vital role in the business operations. What is the status of this form of communications among SMEs?
Role of emails, in today`s business scenario is very crucial and without email doing business is impossible. SMEs are using email as primary communication medium and have moved away from faxes and traditional postal mail to large extent. Email not only proves to be cost effective but also fast, easy and reliable.
Emails are increasingly accessed on multiple devices and are increasingly becoming more sensitive for successful business operations. What is your take on it?
Yes, access of email ‘anytime, anywhere’ is now possible helping everyone to remain connected to the offices/home and friends. Even if you are flying or enjoying on beach you are connected to your email systems, giving you sense of comfort of not missing something very important while you are away from office.
Please elaborate the USP of your email server? How is your product targets the SME environment?
Xgen email server software has now 11 years of experience built into it, addressing almost every day to day performance enhancing needs of everyone. Today just sending and receiving emails does not work for people, they need guaranteed delivery reports, secured access to their a/c keeping their data safe from competition/hackers, monitoring of logs of email traffic, group personalized email to send out new promotions or new year wishes, support center management through email, sending very large attachments (upto 1 GB), are some of the key elements which are required by organisations.
What are the key challenges that you usually face when you approach an entrepreneur and explains the utilities of an advanced email server for his organization?
Most frequent one is lack of awareness and branding about our solution, which is otherwise better than other competing products. Lots of people do not realise the threats they have around email in their organisation about leaking of data, wrong commitments on email, spying on management emails, misappropriate language to customers are some of them and when we show the features to manage them through Xgen, its an eye-opener for them.
According to you, among SMEs, what is the level of awareness and level of willingness to adopt better technologies?
It is considered to be low awareness but when we meet and demonstrate the capability of our email server, they feel left out and look for improving their business processes through our Xgen email server.
What is the cost of acquiring an email server from X Gen?
Email server may be acquired in multiple ways. First option is – ‘On Premise,’ second option is ‘Hosted’, and third option is ‘SaaS’ model. On Premise — depending upon number of users and offices the solutions needs to be designed and costs accordingly. However for a 10 users organisation it will cost approx Rs. 5000/- a year in hosted model, where he gets all the power he needs in the organisation.
Managing the IT infrastructure is also a challenge among SMEs. What is your take on it?
Companies who do not want to take the burden of deploying IT infrastructure and managing it, we have two solutions for them.
1) Hosted solution in our Data Center
2) Software / Infra deployed in their premise and managed by us.
Depending upon the requirement SME can choose or we can help them to best solution available for them.
Which are segments that are active in your target business category and which are the promising segment for you?
Companies which are dependent on email in large extent for day to day business. However, we have call centers, hosting companies, companies with multiple offices, hospitals, jewelers, transport companies, education institutes, Govt departments and banks as our customer.
What expectation do you have from the SME market in next 12 to 18 months?
SME is the market for future and we see the biggest growth in that segment. We are already seeing growth in that market segment and number of inquiries increasing every week and hence we see that this number is increasing in next one year.
Xgen has integrated implementation of OpenPGP and offers most secured webmail (Web 2.0 enabled) in the world. Users need not to download any client software on their desktop, hence they can send and receive encrypted emails from anywhere and decrypt it through web interface.
Published: 2nd November 2006
Many spammers operate “bots”: autonomous software robots that “crawl” the Web looking for email addresses. If you post your email address publicly anywhere online (on a website, a discussion forum, on USENET, in a guestbook etc.) then sooner or later it will be found by one of these bots and will then get added to a spam mailing list. These harvested email addresses are commonly bundled by the millions onto CDs, which spammers then use to send out their unwanted messages.
- Don’t post your email address in “plain” form anywhere on the Web. Instead, you can disguise your email address by writing it in a convoluted way so that humans can still read it, but bots can’t. For example, instead of writing “firstname.lastname@example.org”, use “john AT example DOT com”.
- Keep a “private” email address which you share only with close friends and family. Never use this private email address on any site. Jmail by Spamjadoo.com is recommend and provides you privacy.
- Obfuscate your email address before posting it on your website by using the email address encoding tool.
- Use a feedback form on your website instead of providing a contact email address.
Choose a Non-Obvious Email AddressSome spammers find email addresses by generating likely combinations using automated tools. For example, they may generate a list like email@example.com, firstname.lastname@example.org, email@example.com and so on. They also make use of word lists and lists of first names and surnames to generate likely email addresses.
Of course, most of the email addresses generated automatically using these techniques won’t actually exist, but spammers don’t care since email is so cheap to send out.ADVICE:
- Choose a relatively long email address (8+ characters)
- Never sign up for an email address which is the same as your first name or last name (firstname.lastname@example.org). Instead, add your initials and some numbers (e.g. email@example.com)
Published: 25th August 2006
Remind friends who send messages to your Old yahoo Email Address that you’ve made the switch to more powerful and personalised email..
Include your new yourdomain address in your Yahoo Mail signature, and customize your reply-to address. You can also set up an automatic reply that includes your own domain email address so everyone who sends mail to your Old mail addresses knows how to get in touch with you.
|Customizing your signature|
|Log in to your Old Mail account.|
|Click ‘Options / Settings .’|
|Look for ‘Signature.’|
|Enter the text you’d like to show below each message you send, and be sure to include your New address.’|
|Select check box|
|Changing your reply-to address|
|Log in to your Old Yahoo! Mail account.|
|Click ‘General Preferences.’|
|Enter your New address in the ‘Reply to:’ field.|
|Setting up a vacation response|
|Log in to your Yahoo! Mail account.|
|Click ‘Vacation Response,’ and enter your message in the ‘Generic Response’ text field. Don’t forget to include your new New address!|
|Click ‘Turn Auto-Response On.’|
Advantages of domain based (Personalized) Email accounts Over Free Email Accounts
MSN Hotmail, Rediff, Sify, Gmail, Yahoo! Mail and similar types of widely-used (and free) e-mail accounts are popular and easy to set up. However, despite their popularity, such e-mail accounts present their users with a number of inconveniences; inconveniences that can be avoided with our robust, versatile and richly featured personalized e-mail accounts..
Users of MSN Hotmail, Yahoo! Mail and similar types of e-mail accounts may have to deal with any of the following types of inconveniences and annoyances:
|How Sender ID Works, (SPF)|
|Sender ID focuses on one of the most common and deceitful practices used by spammers: domain spoofing. The term domain spoofing refers to the use of someone else�s domain name when sending a message. Domain spoofing is part of the larger problem of spoofing, which is the practice of forging a sender�s address on e-mail messages. Domain spoofing can also be used by malicious individuals in phishing scams, which try to lure consumers into disclosing sensitive personal information by pretending the e-mail is from a trusted source, such as a consumer�s bank. Disclosure of such information could lead to identity theft and other online consumer fraud.Sender ID: Its an e-mail authentication protocol that verifies the origin of the e-mail and prevents forged mail from entering an organization.In essence, Spamjadoo using Sender ID framework asks a question: Has this e-mail message been spoofed If the answer is Yes, it has been spoofed, the Spamjadoo rejects the message immediately. If the answer is ? No, we can confirm the sender�s authenticity,? the message is assigned a SPF status and gets accepted for further checking by Spamjadoo.So how does Sender ID work Sender ID functionality relies, in part, on an algorithm that is implemented in the Sender ID filter detects the purported responsible address (PRA). PRA is the e-mail address of the entity that is most recently responsible for injecting a message into the e-mail system. The Sender ID filter determines the actual e-mail domain by locating the first definition of the following RFC2822 message headers in this order:|
|If none of these headers is found, the Sender ID filter uses the STMP RFC 2821 MAIL FROM value.|
|Figure 1 How Sender ID Works|
Here are the steps in the Sender ID verification process in Figure 1:
|Based on the evaluation of the Sender ID record, every message is handeled at SMTP process itself and appropriate responce is being sent to the sender.The Sender ID status reflects the results of the Sender ID filtering process. The Sender ID status can be one of the following:|
|None validation status|
While there are many excellent reasons to install Xgen, these 11 reasons top the list.
POP-based and IMAP-based solutions are best suited for home and personal use where requirements for data recoverability and security are not high.
|POP was designed to support offline mail processing. With POP, normally e-mail messages are removed from the server and put on the local POP client. This places the data management and security responsibility in the hands of the user.|
|IMAP is better, offering both offline and online access, but like POP, IMAP does not offer advanced collaboration features such as scheduling and group scheduling, and task and contact management.|
|Xgen also has built-in support for non-desktop clients, such as Web browser clients supporting:|
|Xgen also provides synchronization support to Microsoft Windows-based mobile devices / Smartphones etc, while basic POP-based and IMAP-based solutions would need additional server applications to support these clients. Support is included in Xgen for POP and IMAP clients such as Outlook Express as well.|
|Basic POP and IMAP e-mail systems were never designed to include this broader, richer set of collaborative capabilities, and for most organizations, basic e-mail services are not good enough to meet today?s competitive business environment, which requires greater worker productivity enabled by rich collaboration features.For example, if an organization uses desktop client with an e-mail server other than Xgen and requires group scheduling, organizations would require a separate scheduling application with the servers supporting POP or IMAP infrastructure.|
|Here are eight easily avoidable mistakes you should know about to keep your image and inbox in tip-top shape.|
Failing to follow e-mail etiquette. I believe in the old adage, “You catch more flies with honey than with vinegar.” There’s no point in belaboring the etiquette issue. We all know we should be polite. But here are a few points to consider:
|Don’t write when you’re angry. Wait 24 hours. Calm down. Be reasonable. Have someone else edit your e-mail.|
Don’t use sarcasm. You may think you’re clever, but the recipient will be put off.
DON’T USE ALL UPPERCASE! That’s the e-mail equivalent of yelling. Your recipient won’t be appreciative. Go easy on the exclamation marks, too. Overuse dulls their effectiveness.
Use clear subject lines. That will help people decide whether to read the e-mail now or later. We’re all busy. Your correspondent will appreciate your thoughtfulness.
Keep it short. If your e-mail is more than two paragraphs, maybe you should use the telephone.
Change the subject line if you change the topic of a thread.
Unless the recipient has previously agreed, don’t forward poems, jokes, virus warnings and other things. You’re just wasting valuable time and bandwidth.
Thinking you are anonymous. If you are sending nasty missives, you might think no one will be able to figure out that the e-mail came from you. After all, you set up a phony Web address. Think again. E-mail contains invisible information about the sender.
In Microsoft Outlook, double click the e-mail. Then click View > Options.
In Microsoft Outlook Express, click the e-mail. Then click File > Properties and select the Details tab.
In Eudora, double click the message. Then click the Blah Blah button.
In Netscape, click the message to open it. Then click View > Message Source to display the header.
The sender’s revealing information is in the sections that begin with “Received:.” There may be several of these, depending on the number of computers the e-mail traversed. The originating computer is in the bottom “Received:.”
Sending e-mail to the wrong person. Today’s e-mail programs want to make it easy to send e-mail. This means that when you start typing the address of a recipient to whom you have previously sent mail, the “To:” field may already be populated. Be careful. Always double-check the recipient is the intended one.
In addition, if you’re writing something ugly about Joe Smith, you’ll have Joe’s name on your mind. Don’t send it to him. I once knew an intern at a newspaper who did just that. He didn’t like his supervisor and said so in graphic terms in an e-mail. Then he accidentally sent the e-mail to his supervisor. (The intern kept his position, but the atmosphere was cold, to say the least. And there was no job offer at summer’s end.)
Using one e-mail address for everything. I have four different e-mail addresses: private, public, one I use for online mailing lists, and another for when I go shopping online. These addresses attract mail for those specific areas.
I can have as many as I want, because I host my own e-mail server. But if you are using an Internet service provider, you still can do this. Most providers will give you a half-dozen e-mail accounts. You can also use addresses on the Web for personal accounts. Both Hotmail and Yahoo! are good. You can reach those accounts from anywhere, assuming you have Web access.
Forgetting to check all of your e-mail accounts. Checking all these accounts can be a chore, especially from home. So I use ePrompter (www.eprompter.com), which can check 16 different password- protected accounts. Best of all, ePrompter is free. There are other programs that will do this for a fee, including Active Email Monitor (www.emailmon.com).
Clicking “Send” too fast. Reread every e-mail before you send it! I actually get e-mails from job applicants with misspellings and missing words. They all go to the same place: the garbage. This is a pet peeve. I’m not going to hire someone who is careless.Even if you’re not looking for a job, you want to be careful. People will judge you subconsciously on mistakes. None of us is perfect. But you can catch 99% of these problems by rereading the text.
And don’t depend on the spell-checker. It will catch misspellings. But if you use “four” instead of “for,” or “your” for “you’re,” it won’t tell you. It also is not likely to catch any missing words in a sentence that you inadvertently failed to include. So take a minute and reread your text. Don’t look like an ignoramus.
Forgetting the attachment. This seems obvious, but I can’t tell you how many times I’ve received an e-mail with a missing attachment. Since we all do it occasionally, it shouldn’t be a huge deal.
However, if you consistently make this mistake, people (perhaps important people) may think you’re losing your marbles. They might even hesitate to do business with you in the future. When you get ready to send your e-mail, think: “What am I forgetting?”
Using your ISP’s domain and not your own. Make your company look big. If you use a Web account or an ISP’s name for your business, you’re not going to look professional. You can buy a domain name separately for 700-1000 Rs/- per year from a company such as DataInfosys (www.registerit.in),. Assuming someone else hasn’t already grabbed it, you can have your company in the domain name.
Let’s say you run The BoolaBoola Co. If you use an ISP’s address, you would have something like JoeBoolaBoola@SomeISP.com. But if you buy your own domain name, it could be Joe@TheBoolaBoolaCo.com. That’s much more likely to impress your customers.
E-mail is almost like talking. We use it so much that we don’t really think about it. But there are rules and courtesies, just as there are with talking. And there are other considerations involved in communicating by written word only.